Guidelines for International Short-Term Visitors Grants

The International Short-Term Visitors Grant provides support for travel expenses to bring distinguished visitors to Indiana University campuses for events such as conferences, workshops, lectures or performances that explore international topics, presumably in the arts, social sciences and humanities. Applicants must have support from the department, school or campus sponsoring the event. Preference will be given to applications with external funding.


University schools, departments, institutes or centers. A tenured or tenure-track faculty member must serve as a principal organizer and primary contact.


8 weeks in advance of event date


OVPIA will contribute to transportation costs for invited participants, up to a maximum of $4,500 per event ($1,500 maximum per individual visitor; applicants may seek support for up to three international visitors for one conference or workshop).

Application Documents
  1. Cover sheet
  2. Narrative statement that addresses the selection criteria
  3. Curriculum vitae or bios of visitors
  4. Letter of support from a department chair or other appropriate office
Selection Criteria
  • Significance of the event for the applicant’s school or department
  • Stature of the visitors
  • Support provided by the sponsoring unit and any external agencies
Travel Reimbursement Deadline Policy

Beginning September 1, 2010, employee and non-employee travelers will have 60 days from the return date of their trip in which to submit travel reimbursement claims. Reimbursements submitted after this 60-day period will be subject to income tax assessment. Reimbursement claims submitted after 120 days from the return date of the trip will not be reimbursed. Indiana University Foundation funds may not be used for reimbursement after this time period. These deadlines are required by the IRS and will be strictly observed. Please visit the Travel website for more information, or email Travel Management Services at with questions.

International Short-Term Visitors Grant Application »