These agreement templates are intended to help you get started with the drafting process. You should share a draft with officials at the partner institution to ensure that the terms of the IU agreement are an acceptable starting point. Some institutions have very specific requirements with limited flexibility for modifications; in those cases, the Office of the Vice President for International Affairs (OVPIA) will work with IU General Counsel to determine if the partner's proposed terms are reasonable and acceptable.

University-to-University Primary Agreement

File Type Description
DOCX Primary Agreement

A primary agreement establishes formal ties of friendship and cooperation between IU and a partner institution. Typically administered by OVPIA, a primary agreement may be recommended by any IU unit. Sub-agreements for specific activities may be pursued by IU academic programs, offices, or other units.

Sub-Agreements with Primary IU Partners

File Type Description
DOCX Sub-Agreement for Student Exchange

The student exchange sub-agreement includes detailed terms on the specific responsibilities for both incoming and outgoing exchange participants. The terms can be modified depending on the expectations and needs of the partner and/or the IU unit administering the exchange. The maximum duration of this agreement is five years, and it can be renewed if there is demonstrated evidence of balanced activity over that period of time.

DOCX Sub-Agreement for Faculty Exchange

The faculty exchange sub-agreement includes detailed terms on the specific responsibilities for both incoming and outgoing exchange participants. The terms can be modified depending on the expectations and needs of the partner and/or the IU unit administering the exchange. The maximum duration of this agreement is five years, and it can be renewed if there is demonstrated evidence of balanced activity over that period of time.

DOCX Sub-Agreement for Student and Faculty Exchanges

The exchange sub-agreement includes detailed terms on the specific responsibilities for incoming and outgoing student and faculty exchange participants. The terms can be modified depending on the expectations and needs of the partner and/or the IU unit administering the exchange. The maximum duration of this agreement is five years, and it can be renewed if there is demonstrated evidence of balanced activity over that period of time.

DOCX Sub-Agreement for Other Collaborative Activities

This sub-agreement may be used for collaborative projects, programs, or other activities that do not involve faculty/student exchanges or dual degrees. The terms of the agreement should describe the purpose of each activity, the personnel involved, any financial obligations for IU and the partner, any institutional policies governing each activity, and relevant information regarding visas if international mobility is involved.The maximum duration of this agreement is five years, and it may be renewed if the activity has been successfully accomplished as proposed.

DOCX Sub-Agreement for Dual Degree

This sub-agreement should be used for dual degree arrangements such as 2+2, 3+2, and 4+1 (or other combination). Under this agreement, students who have completed part or all of a degree at a partner university would come to IU to complete IU degree requirements. Students would earn degrees from both IU and the partner university. The maximum duration of this agreement is five years, and it may be renewed if the dual degree program has been active.

DOCX Sub-Agreement for Reciprocal Dual Degree

This sub-agreement should be used for reciprocal dual degree arrangements whereby both IU students and students at a partner university may complete a certain number of credit hours at each university and earn degrees from both IU and the partner university.This is not a joint degree conferred and signed by both universities. Each university must evaluate a student's academic performance to determine if the student meets its degree requirements. The decision to confer a degree resides with each university.

DOCX Sub-Agreement for Cooperative Education Program

The cooperative education program sub-agreement may be used to facilitate the transfer of students from a partner university to IU in order to complete an IU degree. The partner university does not confer a degree.

DOCX Sub-Agreement for Non-Degree Visiting Student Program

This sub-agreement may be used to facilitate short visits of students from a partner university for the purpose of taking courses or doing research at IU. Students must be admitted to IU as non-degree students.

Unit-to-Unit Agreements

DOCX General Collaboration Agreement

An IU unit may propose an umbrella, general collaboration agreement with an institution/organization that is not currently a primary partner of IU. To be approved, there must be compelling evidence that specific activities are either already occuring or will materialize in the near future. The agreement is limited in duration to a maximum of five years and renewable only if significant progress has been made on proposed collaborative activities.

DOCX Agreement for Student Exchange

The student exchange agreement includes detailed terms on the specific responsibilities for both incoming and outgoing exchange participants. The terms can be modified depending on the expectations and needs of the partner and/or the IU unit administering the exchange. The maximum duration of this agreement is five years, and it can be renewed if there is demonstrated evidence of balanced activity over that period of time.

DOCX Agreement for Faculty Exchange The faculty exchange sub-agreement includes detailed terms on the specific responsibilities for both incoming and outgoing exchange participants. The terms can be modified depending on the expectations and needs of the partner and/or the IU unit administering the exchange. The maximum duration of this agreement is five years, and it can be renewed if there is demonstrated evidence of balanced activity over that period of time.
DOCX Agreement for Student and Faculty Exchanges

The exchange includes detailed terms on the specific responsibilities for incoming and outgoing student and faculty exchange participants. The terms can be modified depending on the expectations and needs of the partner and/or the IU unit administering the exchange. The maximum duration of this agreement is five years, and it can be renewed if there is demonstrated evidence of balanced activity over that period of time.

DOCX Agreement for Other Specific Activities

This agreement may be used for specific collaborative projects, programs, or other activities that do not involve faculty/student exchanges or dual degrees. The terms of the agreement should describe the purpose of each activity, the personnel involved, any financial obligations for IU and the partner, any institutional policies governing each activity, and relevant information regarding visas if international mobility is involved.The maximum duration of this agreement is five years, and it may be renewed if the activity has been successfully accomplished as proposed.

DOCX Agreement for Dual Degree

This agreement should be used for dual degree arrangements such as 2+2, 3+2, and 4+1 (or other combination). Under this agreement, students who have completed part or all of a degree at a partner university would come to IU to complete IU degree requirements. Students would earn degrees from both IU and the partner university. The maximum duration of this agreement is five years, and it may be renewed if the dual degree program has been active.

DOCX Agreement for Reciprocal Dual Degree

This agreement should be used for reciprocal dual degree arrangements whereby both IU students and students at a partner university may complete a certain number of credit hours at each university and earn degrees from both IU and the partner university.This is not a joint degree conferred and signed by both universities. Each university must evaluate a student's academic performance to determine if the student meets its degree requirements. The decision to confer a degree resides with each university.

DOCX Agreement for Cooperative Education Program

The cooperative education program agreement may be used to facilitate the transfer of students from a partner university to IU in order to complete an IU degree. The partner university does not confer a degree.

DOCX Agreement for Non-Degree Visiting Student Program

This agreement may be used to facilitate short visits of students from a partner university for the purpose of taking courses or doing research at IU. Students must be admitted to IU as non-degree students.

By request only Memorandum of Intent Memorandum of Intent (MOI) may be pursued with a prospective partner as a pre-cursor to an agreement. The MOI can be signed by a Dean or other authorized representative. Units must request the MOI directly from Associate Director Shawn Conner in OVPIA. The terms of an MOI cannot be changed without the explicit permission of OVPIA and IU General Counsel.

Recommended Agreement Components

As reflected in the above templates, IU General Counsel recommends that all agreements include the following components:

  1. Identifies the parties involved, including contact information for communications and notices
  2. Includes an "effective" start date
  3. Indicates duration of the agreement (usually up to a maximum of five years)
  4. States the length of time required to notify the other party about termination of the agreement, typically no more than six months
  5. Indicates if the agreement can be amended or renewed
  6. Grants permission for the partners to use their respective logos and names to promote the agreement
  7. Stipulates the preferred means of resolving a dispute

Required Legal Review & Authorized Signatories

OVPIA facilitates the review of all agreements with IU General Counsel. All of the above agreements  must be reviewed and approved by IU General Counsel before any authorized IU signatories may sign them. Representatives of your unit should not sign any agreements without the explicit permission of IU General Counsel.

All primary university-to-university agreements must be approved and signed by President McRobbie. All other agreements must be signed, at minimum, by the University Treasurer.